Parent Information

AWARDS
Men carrying holding a piggy bank with a collection concept.
fair share
Businesswoman filling last will and testament form
forms
fundraising
Man holding saxophone
instrument supplies/repairs
performing arts resource
calendar
student attendance policy
uniform care

 

Parent Volunteer Opportunities:

Fundraising:

Sponsorships:

Approach area businesses and request sponsorships for our lesson program and marching band scholarships for families who cannot pay their fair share.  Request prizes for raffles at concerts and a new CEBB big fundraiser event in spring of 2026.  Ensure sponsors are recognized at Band Events. Distribute and update a sponsorship letter.

Gaming Lead 

  • Work with the Treasurer to complete annual paperwork to renew license

  • Recruit volunteers to be on license renewal

  • Complete paperwork for each fundraiser & monitor legalities

  • Complete training from Indiana Gaming Commission

  • Provide license, numbers, and signage as needed for any gaming fundraising

CEBB Fundraising Committee Members:

Committee led by the Vice President.  Members can help lead individual fundraisers and help develop and run a new CEBB big fundraiser event in spring of 2026.   Potential ideas:  BBQ and Bingo, Music and Cook Off Contests, Murder Mystery, Trivia, etc.

Preconcert fundraising table:  

Determine fundraising activities, set up, and run the table.  Work with the Treasurer for the cash box.  Any activity that would involve gaming would require a person on the gaming license and separate cash box exclusively for gaming funds.  

Raise Right:

  • Coordinate & advertise established program, potentially including special events via Parent Square &/or Facebook

  • Work to grow program to help more families meet fair share goals

  • Offer opportunities for physical gift card ordering and pick up

  • Report monthly profits: at monthly meetings and directly to Secretary for documentation and Student Accounts / Treasurer for account accreditation

  • Be signatory on Raise Right designated CEBB bank account

Solo & Ensemble Committee Chairs

  • Solo and Ensemble Chair

    • Work with East Director and TA to facilitate the event

    • Coordinate multiple sub-chairs in joint effort for this large event – sub-chairs have historically included Preview Night, Concessions, Hospitality, Volunteers, Facilities

    • Create or delegate SignUps for food and volunteers

    • Begin working on event as early as October

  •  Preview Night Chair

    • Work with Director and TA to schedule Preview Night approximately 2 weeks prior to S&E

    • Work with Director to arrange for one to two judges

    • Send invitations to Middle School students and schedule times as they RSVP

    • Host Preview Night

    • Arrange for committee members if desired

  • Concessions

    • Create menu for concessions

    •  Arrange for food truck if using

    •  Inventory needed supplies from CEBB closet and direct S&E Chair as to the listing for needed items and food

    •  Purchase additional food and supplies for concessions

    •  Set up concessions the Friday night before

    •  Coordinate with Treasurer concerning cashbox; conduct cashbox count before and after event

    •  Arrange for committee members if desired

  • Hospitality

    •  Set up food for judges – including simple breakfast, snacks, and lunch

    •  Communicate with Director as to the number and cost of reimbursement

    •  Inventory needed supplies from CEBB closet and direct S&E Chair as to the listing for needed items and food

    •  Purchase additional food and supplies and KEEP receipts

    •  Set up the Friday night before and arrive early the day of event

  • Volunteers

    •  Create the work schedule for students – take into account performance times

    •  Create volunteer schedules

    •  Advertise for new volunteers

    •  Compile volunteer folders

    •  Work the volunteer desk during event to explain duties and ensure rooms are covered

  • Facilities

    •  Coordinate with Director and TA the appropriate rooms and school areas required and reserved

    •  Document room set ups prior to event and print copies for clean up

    •  Update signage as needed

    • Complete Friday night set up and Saturday evening tear down including room set ups, signage, piano moving, & decorations

IT & Social Media Chair:

Web Page and CEBands email management: Maintain the website and our emails.   Work with the treasurer to maintain email domain payments.  Answer or forward questions sent to info@cebands.org to whom they apply. 

Facebook page during marching season: Post information pertaining to marching band.  Take photos at events to post if there is not a photographer.   Answer or forward questions sent to the band on Facebook Messenger.

Facebook page in concert/jazz season: Post information pertaining to symphonic and jazz bands.  Take photos at events to post if there is not a photographer.  Answer or forward questions sent to the band on Facebook Messenger. Note:  The band director will post concert information, results, etc.

Photographer(s):

  • Two seasons – Marching and Concert if needed

  • Marching Season chair receives official badge for games from director to be on field

  • Take photos of events and backstage when possible

  • Submit for publication to Social Media Chair

Other:

Recognition:

Organize East Marching band senior night.  Organize slide shows for display during concerts: Announcements, Sponsorship announcements, Senior photos, band photos, etc. Work with the Columbus East Director of Bands on the awards given at the concert in May.  Arrange for senior tables, cookies, and lemonade at May Concert.

          Equipment Management: 

Manage booster owned trailer and gator insurance, repairs, and coordinate use with other organizations and Mr. Brookshire. 

Concert Help:

Ticket Taker:  The ticket taker sits at the table in front of the auditorium half an hour before the concert starts until doors close at the start of the event. They take tickets and donations, and keep a count of entries with Legacy Pass, East Students and Teachers.  They provide access to the concert programs.

Uniform help before and after concerts:  Help ensure uniforms are returned properly to the stands.  Answer student questions. Find safety pins, etc. as needed.  

Before Concert help: Starts half an hour before student call time and ends when students are ready for warm up. 

After Concert help: Ends when uniforms are returned to the uniform room.

Stage Change Over:  Assist in moving stands, chairs and music stands between the jazz band and concert bands.   You will be told by the director what to move where when helping with the stage.